Rules are made to be broken

Any self-respecting editor or publisher will tell you that it is all well and good to have your own individual preferences when it comes to style issues, but what is critical at the end of the day is consistency. Always be consistent. If you choose to italicize a certain transliterated word, make sure to do this throughout. People can forgive a strange spelling of a word, but what is truly unforgivable is inconsistency.

Be warned, though: Do not get caught in the following trap. Word has a feature called Find and Replace, which enables you to make global changes to the file by finding the word in question and correcting it. NEVER select “Find and replace all” – there may be certain instances where the correction should not be applied. For example, you may want to replace the word “apple” globally with “fruit.” If you were to do a global Find and Replace, you run the risk of inserting the word “fruit” with a lower-case f at the beginning of a sentence, where a capped letter should really be used. As tedious as it is, you need to search through each example of the word, and determine whether the correction is appropriate.

Another little tidbit of information relating to consistency. Let us look at numbers. If your work is filled with a lot of mathematical and statistical data, you may decide to use numerals. For example, “There are 25 graduate students in the French department, 22 in the classics department, and 270 in the physics department, making a total of 317 students in the three departments.” The exception to the rule of using numerals is when the number is the first word in the sentence. At the beginning of a sentence, any number that would ordinarily be written in numerals is spelled out, regardless of any inconsistency this may create:

“Twenty-seven percent of the cost was guaranteed.”

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alan d. busch

14 years ago

Dear Sorelle,

Some very good reminders!

I would appreciate a lesson on the use of the hyphen in sentence construction. I use it sparingly when I think I am using it correctly, but I am never quite sure frankly.

Thank you.

I remain,

Very Sincerely Yours,

Alan D. Busch

Sorelle

14 years ago

Alan, what exactly are you referring to with regards to hyphens – their placements within words, such as “one-tracked”?

alan d. busch

14 years ago

Dear Sorelle,

Good Morning. No, not that.

For example:

“I rode my bike-mindful again of its terrible lightness on the hills-out to visit wih Lucas.”

My question is … can the hyphens be used as a substitution for commas or is their usage different?

Alan

Double Take › The three dashes (this is for you, Alan)

14 years ago

[…] only reader, now I think about it – asked me the following grammar question as a follow-up to this post:  I would appreciate a lesson on the use of the hyphen in sentence construction. I use it sparingly […]